Personnel Administration Officer

Head Office

Processes HR administrative services in addition to payroll transactions and handle the related dealings with third parties as per the related set guidelines.

  • Handles tasks of complex nature and maintains high level of confidentiality
  • Prepares, updates and maintains employment documentation and personnel files (hard & soft) throughout the employment lifecycle
  • Facilitates the internal onboarding/departure process of employees and the corresponding external registrations/separations at the related governmental body within the set timeframe
  • Handles all the periodical reporting and declarations as requested by the NSSF, MOL, MOF (Employee Statistics, EOS, forms such as R1-3, R4, R6, R7, R5, R10, etc.)
  • Stays abreast with the best practices in C&B and remains up to date with the latest decrees in labor, NSSF and taxation laws ensuring timely implementation once issued
  • Provides support to employees on various C&B topics and processes the monthly payroll ensuring allowances, benefits and deductions are accurate
  • Assumes the role of the primary point of contact with the insurance provider and coordinate for all related matters while facilitating the needs in terms of employees’ claim processing
  • Ensures that practices are compliant with current laws, rules & regulations and internal policies & procedures
  • Processes administrative duties related to all HR functions including Time & Attendance, Training & Development, Recruitment & Selection, Employee Relations, Organizational Development
  • Assists in all HR projects and performs other duties as assigned
  • Creates monthly and annual reports on HR metrics
  • Ensures the proper management of the staff’s cafeteria and team events
  • Coordinates with the company doctor regarding medical and health issues
  • Bachelor’s degree in Accounting, Human Resources, or a similar field
  • 2-3 years’ experience in a similar job
  • Very good command of English and Arabic
  • Proficiency in Microsoft Office and payroll software
  • Communication, interpersonal and teamwork skills
  • Flexibility and adaptability
  • Analytical skills
  • Attention to detail
  • Confidentiality
  • Working under pressure and meeting deadlines
  • Ability to prepare and present financial reports
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Intellectual Property Assistant

Head Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding ones
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • University Degree
  • Very good command of English and Arabic
  • 2-5 years of work experience
  • Proficiency in Microsoft Office
  • Attention to detail
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
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Intellectual Property Assistant – Patents

Head Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Patent Procurement:
    • Reviews, prepares and files patent applications in various countries; reviews, advises and replies to examination reports; completes registration of application on grant, publication and issuance
  • Patent Portfolio Management:
    • Monitors deadlines; applies and utilizes guidelines and procedures for prosecution and invoicing; familiarizes oneself with specific client technology(ies) and provides both technical and legal support
  • Consulting:
    • Provides technical assistance to both branch offices/agents and clients; advises on allowability and patentability; develops strategy for local or regional patent portfolio
  • Familiarizes oneself with patent laws and regulations in multiple countries and maintains current knowledge on updates and changes
  • Familiarizes oneself with Saba IP’s electronic management system (IPMS) for docketing, tracking, updating and analyzing filings and portfolios
  • Bachelor’s or Master’s degree in Life Sciences (preferably Pharmacy)
  • 2-5 years of experience in the field. Exposure to IP is a plus
  • Very good communication skills in Arabic and English. French is a plus
  • Teamwork skills
  • Organizational skills
  • Flexibility and adaptability
  • Proficiency in Microsoft Office
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Intellectual Property Administrator – Patents

Head Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Patent Procurement:
    • Reviews, prepares and files patent applications in various countries; reviews, advises and replies to examination reports; completes registration of application on grant, publication and issuance
  • Patent Portfolio Management:
    • Monitors deadlines; applies and utilizes guidelines and procedures for prosecution and invoicing; familiarizes oneself with specific client technology(ies) and provides both technical and legal support
  • Consulting:
    • Provides technical assistance to both branch offices/agents and clients; advises on allowability and patentability; develops strategy for local or regional patent portfolio
  • Patentability Searches and Drafting:
    • Prepares and advises local/regional clients on patentability of inventions; prepares draft patent applications for worldwide filing; advises on filing strategy and provides support from filing to registration of patents
    • Develops and maintains relationships with local/regional clients by offering advice, training and support
  • Familiarizes oneself with patent laws and regulations in multiple countries and maintains current knowledge on updates and changes
  • Familiarizes oneself with Saba IP’s electronic management system (IPMS) for docketing, tracking, updating and analyzing filings and portfolios
  • Attends, participates and/or presents at local, regional and international conferences to promote patents and Saba IP in the region
  • Bachelor’s or Master’s degree in Engineering
  • 5+ years of experience in the field. Exposure to IP is a plus
  • Excellent communication skills in Arabic and English. French is a plus
  • Teamwork skills
  • Organizational skills
  • Flexibility and adaptability
  • Proficiency in Microsoft Office
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Intellectual Property Assistant

Lebanon Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding invoices
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • Bachelor’s degree
  • 0-2 years of work experience
  • Very good command of English and Arabic
  • Proficiency in Microsoft Office
  • Attention to detail
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
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Intellectual Property Assistant

Kuwait Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding ones
  • Attends to the translation of legal documents
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • University Degree
  • 1-2 years of work experience
  • Good command of English & Arabic
  • Resident of Kuwait
  • Attention to detail
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
  • Proficiency in Microsoft Office
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Junior Accountant

Qatar Office

Handles accounts of Qatar Office and all the daily transfers in settlement of outstanding invoices.

  • Posts invoices and agent invoices on the company’s accounting system and ensuring that the amounts are posted correctly
  • Collects bank transfers received in settlement of outstanding dues, searches for advices and allocates issued invoices and branch invoices
  • Replies to inquiries received from offices and departments in the Head Office
  • Sends e-mails for unidentified payments, double payments and excess payments and allocating invoices when the details are received
  • Issues checks for some local suppliers
  • Allocates checks received against outstanding dues
  • Informs offices on a weekly basis of all collections received by sending credit notes
  • Ensures all invoices are posted on a daily basis and follows up with the concerned departments on pending ones
  • Prepares monthly reports for all outstanding credit balances
  • Prepares a monthly bank reconciliation sheet of the company’s bank accounts
  • Files posted transactions on a daily basis
  • Bachelor’s degree in Accounting
  • 2-3 years’ experience in a reputable professional services company
  • Excellent command of English and Arabic
  • Analytical skills
  • Confidentiality
  • Attention to detail
  • Proficiency in Microsoft Office and Dolphin
  • Doha resident
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Senior Business Development Executive

USA

Identifies, qualifies and secures business opportunities by cultivating and maintaining mutually beneficial business relationships with current and potential clients (mainly patents) in efforts to accelerate the Company growth.

  • Identifies and maintains the strategy for the geography in scope in terms of key industries, clients, players and influencers impacting the intellectual property landscape
  • Determines target clients of high potential and influence, initiates contact and selects a suitable approach for initiating business while sharing insights on the region/sector
  • Prepares ahead for meetings to ensure the strategies are tailored to the targeted client while allowing the proper time to conduct the needed research on the client’s profile and key areas of interest to accordingly advise on potential need scenarios for possible solutions
  • Retains and develops the relationship with clients by visiting them in their premises and following up on quotations shared while ensuring client satisfaction throughout the whole process
  • Maintains a solid relationship with key clients throughout the year while performing the required spot checks to cover any area that needs to be addressed
  • Represents Saba IP professionally by attending international conferences to meet with clients, develop relationships and follow up on potential business opportunities based on the set BD strategy
  • Coordinates, aligns and works closely with other BD team members working on international/local markets in addition to members in other teams/countries and or other key stakeholders to continuously ensure the smooth onboarding of new clients while guaranteeing a high satisfaction rate of current ones
  • Capitalizes on the skills of other BD team members and other teams to support the success of closure of a sale
  • Takes ownership and holds accountability over the key actions/requests coming from client meetings to ensure that all areas are addressed
  • Provides the needed support to team members assigned on projects/missions for the geography in scope ensuring matters are facilitated in aims to grow the business
  • Identifies and escalates, on a continuous basis, areas of improvement in approaching, retaining and internally managing clients and shares with management
  • Reports to the Head Office all development actions and provides details on the performance of the jurisdiction in scope with regards initiated, in process, placed and lost business with clarity on drivers behind lost clients as learnings to be addressed
  • 10+ years of experience in Business Development within the US/MENA region in the IP sector – Background in Patents
  • University degree in a scientific, engineering, business or equivalent field
  • USPTO certificate is a plus
  • US citizen or Green Card holder
  • Strong interpersonal and communication skills in English. Arabic is a plus
  • Strong customer service ethics
  • High ownership and strong problem-solving skills. Ability to anticipate problems, suggest and execute solutions
  • Organizational and time-management skills
  • Research and analytical skills
  • High level presentation skills from content preparation to delivery
  • Advanced Excel skills

NB: The job might entail traveling.

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Intellectual Property Assistant

Bahrain Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding ones
  • Attends to the translation of legal documents
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • University Degree
  • 0-2 years of work experience
  • Bahraini national
  • Good command of English & Arabic
  • Detail-oriented
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
  • Proficiency in Microsoft Office
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Software Developer/ Application Support

UAE Office
  • Understands user requirements so as to identify and plan for development and/or upgrade suitable software/application solutions
  • Provides evaluation, advice and guidance on the proposed implementations of new systems, ensuring technical compatibility and stability
  • Defines and models new systems and applications or enhances the current ones and demonstrates the value of such changes in terms of requirements, feasibility, compatibility and suitability
  • Defines data structures and distribution to satisfy the application solution
  • Creates, maintains and optimizes database objects including SQL statements, views, functions and stored procedures
  • Develops and maintains applications, websites and databases using the required programming and coding (ASP.Net, C#, JQuery, Bootstrap, SQL)
  • Helps support reporting features of the Data Warehouse using reporting and business intelligence tools such as SQL Server Reporting Services (SSRS)
  • Designs and develops complex interfaces between applications, the third party and the in-house applications using different integration techniques
  • Performs patch and new-version releases to test staging and production interface environments
  • Performs application and/or system testing on newly developed or enhanced applications (such as integration, regression, load and end-to-end testing)
  • Participates in application support and/or user support as and when required
  • Establishes and maintains effective relationships with users and other teams within the IT Department and external IT service providers in order to ensure the ongoing delivery and development of high quality service
  • Additional: Designs, builds, and maintains high performance, reusable and reliable mobile applications for Android and iOS
  • Bachelor’s degree in Computer Science/Software Engineering /Computer Engineering
  • 2-3 years of relevant experience
  • UAE resident
  • Demonstrated knowledge and experience in:
    • ASP.Net
    • VB.Net / C#
    • SQL
    • Android / iOS (additional)
    • SharePoint, CRM development (additional)
  • Very good command of English
  • Analytical and planning skills
  • Time-management silks
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Business Development Executive

UAE Office

Identifies, qualifies and secures business opportunities by cultivating and maintaining mutually beneficial business relationships with current and potential clients.

  • Prospects and secures new business for Trademarks, Copyrights, Patents and Industrial designs in the UAE and beyond
  • Meets on a regular basis with clients and prospect clients
  • Upsells and cross-sells to existing clients
  • Prepares business development strategies tailored to the targeted customer by researching the client and providing him with solutions
  • Responds to RFPs, drafts and prepares proposals and communicates with clients on a regular basis
  • Reports business intelligence
  • Relationship Management of new and existing accounts
  • 5+ years of UAE based experience in the service industry with Sales as a plus
  • University degree in Law, Business or a similar field
  • Excellent command of Arabic and English
  • Dubai resident
  • Excellent teamwork, communication and presentation skills
  • Research & analytical skills
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Business Intelligence & Data Analyst

UAE Office

Understands intellectual property trends and key drivers. Gathers and reviews data to accordingly facilitate needed improvements. Defines, analyzes and delivers metrics, reporting platforms, dashboards, and analytical models that are essential for setting decision making, strategy setting, target allocation and business management.

  • Analyzes product, market, and share trends needed to accordingly build and maintain a data warehouse design to generate related reports aiding in business performance monitoring and decision making
  • Maintains data analytics platforms and develops data cleansing rules for the Company and translates business needs into technical specifications
  • Evaluates and improves existing BI systems while troubleshooting related models
  • Reviews and analyzes large data from multiple internal and external sources to develop insights that help answer questions and address challenges
  • Communicates analysis results, makes recommendations and reports solutions to senior management
  • Generates and delivers quality reports to customers and performs quality assurance checks on reports
  • Bachelor’s degree in Business Analytics or any related field
  • 5+ years of experience working with data analytics
  • SQL Server skills including objects development, performance tuning, data analysis, integration and queries
  • Advanced statistical, data analysis and critical thinking
  • Advanced search, data collection and reporting skills
  • Strong Excel skills including charting, pivot tables and statistics
  • Proficiency in any of the following tools: Tableau, Qlikview, Power BI, Alteryx, Jedox
  • Knowledge of Python scripting
  • Excellent analytical and problem solving skills
  • Strong organizational and visualization skills
  • Strong interpersonal, communication and presentation skills in English
  • Basic business acumen
  • Ability to contribute both independently and as part of a team
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Intellectual Property Assistant – Patents

Egypt Office

Handles all the operational functions related to the protection of the clients’ IP rights.

–         Patent Procurement:
Reviews, prepares and files patent applications; reviews, advises and replies to examination reports;   completes registration of application on grant, publication and issuance

–          Patent Portfolio Management:
Monitors deadlines; applies and utilizes guidelines and procedures for prosecution and invoicing; familiarizes oneself with specific client technology(ies) and provides required support

–         Patentability Searches:
Prepares and advises local/regional clients on patentability of inventions; prepares  patent applications for filing; advises on filing strategy and provides required support

–         Familiarizes oneself with local patent laws and regulations and maintains current knowledge on updates and changes

–          Familiarizes oneself with Saba IP’s electronic management system (IPMS) for docketing, tracking, updating and analyzing filings and portfolios

  • Bachelor’s degree in Pharmacy
  • 1-5 years of experience in the field
  • Exposure and experience in IP is a plus
  • Very good command of Arabic and English (French is a plus)
  • Good communication skills
  • Ability to work independently and within a team
  • Proficiency in Microsoft Office
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Legal Counsel

Morocco Office

Attends to the queries of the clients regarding legal enforcement matters for various IP rights in Morocco and for Moroccan clients across the world.

  • Provides legal advice and recommends a course of action on how to tackle infringement/ counterfeit matters
  • Manages, coordinates and monitors legal enforcement cases on various IP matters
  • Prepares day-to-day correspondences and reports to clients
  • Translates documents when needed
  • Liaises with external lawyers and Saba branches to obtain their feedback on infringement cases and maintain the appropriate follow-up
  • Reviews IP related agreements such as licensing, franchise, master development, copyright agreements, etc.
  • Prepares annual audit reports for clients pertaining to legal matters handled by the firm
  • Drafts or reviews petitions and memos
  • Drafts final opposition briefs for filing at the TMO
  • Drafts counter-statements against adverse party’s responses
  • Drafts contestation against the TMO decisions on the oppositions
  • Drafts the warning letters before being sent to the counterparts and follows up accordingly
  • Reviews IP-related agreements such as licensing, franchising, master development, copyright agreements, etc.
  • Bachelor of Laws
  • 5+ years of legal experience
  • Good command of French, English and Arabic
  • Proficiency in Microsoft Office
  • Attention to detail
  • Analytical skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
APPLY

Intellectual Property Assistant

Morocco Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding ones
  • Attends to the translation of legal documents
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • University Degree
  • Good command of English, French and Arabic
  • Proficiency in Microsoft Office
  • Attention to detail
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
APPLY

Intellectual Property Assistant – Trademarks

Jordan Office

Handles all the operational functions related to the protection of the clients’ IP rights.

  • Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
  • Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
  • Issues invoices and follows up on the settlement of outstanding ones
  • Generates various reports as requested for clients
  • Completes projects as assigned by the manager
  • University Degree
  • Very good command of English and Arabic
  • 0-2 years of work experience
  • Proficiency in Microsoft Office
  • Attention to detail
  • Analytical skills
  • Teamwork skills
  • Flexibility and adaptability
  • Working under pressure and meeting deadlines
APPLY

IF YOU STAND OUT, YOU FIT IN!

We care about development and growth. At Saba IP, we help you in your pursuit of career excellence whether you are an experienced professional or a recent graduate. It is within our set goals to make your experience enriching and support you to exceed your potential.